Recruit2Schools is a recruitment agency which provides work-finding services to its clients and work-seekers. We specialise in the education sector, working with schools to supply teachers and non-teaching staff.
We process information about you known as ‘personal data’ to enable us to carry out our business as an employment agency for the purposes of temporary recruitment services. In doing so, the Company acts as a data controller.
The registered office and operating office address is 8b Bridgend Business Centre, Bennett Street, Bridgend, CF31 3SH.
Our nominated representative can be contacted on email@example.com
You may give us your personal details directly by registering and completing an application form or by corresponding with us via telephone, e-mail or otherwise. You may have applied for a job via a third-party website or job Your information may also have been passed on via our refer a friend scheme, board or included your CV for resourcing on one of these sites.
Recruit2Schools must have a legal basis for processing your data. We have relied on a legitimate interest to process your personal data. Our legitimate interest is for providing work-finding services to candidates and recruitment services to clients and/or information relating to relevant roles or suitable candidates.
This will include:
• Your name and contact details
• Your right to work status (and to take copies of your passport/other acceptable documents)
• Your National Insurance number
• Your skills, experience and qualifications
• Details about the type of work you are looking for
• Your next of kin
• Whether you require any reasonable adjustments in the recruitment process
We require specific consent to process sensitive personal data, including:
• Criminal Conviction
We may also use your personal data to communicate with you as part of our business; send you important information regarding changes to our policies, procedures or terms of business; share company news; allow you to participate in competitions or events or resolve complaints and manage any requests for data access or correction.
Recruit2Schools may make personal data available to our service providers and data processors. This includes external third-party providers, such as accountancy and payroll software, IT systems and support and DBS processing companies. The Company does not transfer information you provide to us to Countries outside the European Economic Area (EEA) for the purposes of providing you with work-finding services.
Candidate data is shared (with your consent) with potential employers, to arrange interviews and secure a placement. Your personal date is required by law and/or a contractual requirement. You don’t have to provide the information that we ask for, but it might affect our ability to provide you with work if you don’t.
Communication, engagement and actions taken through external social media platforms are custom to the terms and conditions, as well as the privacy policies, held with each social media platform.
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep data for different periods of time.
The Conduct of Employment Agencies and Businesses Regulations 2003 require us to keep work-seeker records for at least 2 years from (a) the date of creation or (b) after the date on which we last provide you with work-finding services. We must also keep any HMRC related records (payroll, holiday pay etc) for as long as it is legally required.
We may share demographic information with our clients. This is not linked to any personal information that can identify person.
All individuals have the following rights regarding their personal information (data):
• The right to be informed
You have the right to know what information we hold about you, what we are using it for, who we are sharing it with, how long we are keeping it and on what basis we are processing the data.
• The right of access
If you would like to see the records we hold on file for you, please contact firstname.lastname@example.org
• The right to rectification
If you believe we are holding incorrect information, please ask us to correct it.
• The right to erasure
You can ask us to remove your information from our records. If there is no legal requirement for us to keep them, we will remove your details. This will mean that we won’t be able to contact you with any work opportunities in future.
• The right to restrict processing –
Instead of asking to be removed, you can ask us to stop processing it – so you can ask us to stop contacting you about work opportunities, for example.
• The right to data portability –
If you want to take your data to another organisation, please contact email@example.com
• The right to object –
You have the right to object to your data being processed based on legitimate interests, direct marketing and processing for statistical purposes. We will stop processing your information immediately unless there are legal reasons for us not to do so.
• The right not to be subject to automated decision-making (including profiling) –
You have the right to object to automated decision-making. However, we do not use automated decision-making in our recruitment process.
We will report any unlawful breach of any information we hold, or if any of our third-party processors inform us of issues, we will also report this to all relevant persons and authorities within 72 hours of the breach, if it is apparent that personal data stored in an identifiable manner has been stolen
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to firstname.lastname@example.org